Farmers market rules template for vendors

[Market name] Vendor Rules, [Season]

[Market name] runs [day], [hours], [start date] to [end date], at [location]. The market manager is [name, phone, email]. The manager's decisions on market day are final.

1. Who may sell

1. Vendors must sell only products they grow, raise, catch, bake or make, except as approved in writing by the manager.
2. Approved resale items must be labeled with where they came from.
3. The market may visit any farm or kitchen of an applicant or vendor.
4. The market chooses vendors to keep a good product mix. Being approved one season does not guarantee a place the next.

2. Permits, taxes and insurance

1. Vendors are responsible for every permit and license their products require, including cottage food registration, health department permits, scale certification and nursery or egg licenses.
2. Vendors are responsible for collecting and paying any sales tax.
3. Vendors must carry general liability insurance of at least $[amount] naming [market/host] as additional insured, and give the manager a certificate before their first market.

3. Fees

1. Booth fees: $[amount] per day or $[amount] per season, due [when].
2. Fees are non-refundable except when the market cancels for weather or safety.
3. Vendors who cancel less than [48 hours] before market day forfeit that day's fee.

4. Setup and teardown

1. Arrive between [time] and [time]. Vehicles must leave the selling area by [time].
2. No selling before the opening bell. Stay set up until close unless sold out and cleared with the manager.
3. Leave your space clean. Take your trash, produce waste and grey water with you.

5. Safety

1. Each tent leg must be secured with at least [25] pounds of weight at all times.
2. Keep walkways and fire lanes clear. No extension cords across walkways.
3. Generators, propane and open flame only with the manager's approval and any fire department permit.

6. Food safety

1. Follow your state's cottage food and labeling rules and your local health department's rules for samples and hot food.
2. Keep foods that need refrigeration at a safe temperature, and keep food off the ground.

7. Conduct

1. Treat shoppers, vendors, volunteers and the manager with respect. No shouting to attract customers.
2. Prices must be posted or available on request. Scales must be legal for trade.
3. No smoking or vaping in the market area. Pets in booths at the manager's discretion.

8. Breaking the rules

First violation: verbal warning. Second: written warning. Third: suspension or removal from the market without refund. Serious safety violations may lead to immediate removal.

Vendor agreement

I have read these rules and agree to follow them.