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Free template · For organizersFree farmers market vendor application template
A good vendor application asks for contact details, what the vendor sells and whether they grow or make it, food permits and insurance, booth size and power needs, dates, and a signature agreeing to your rules. Print the form below, or take applications online free with Marketpay.
Updated November 15, 2026.
[Market name] Vendor Application
Season: ________ Market day and hours: ______________ Location: ______________________
1. Vendor
2. What you sell
- Produce ☐ Meat, eggs, dairy ☐ Baked goods ☐ Prepared or hot food
- Crafts or art ☐ Plants or flowers ☐ Other: ____________
☐ I grow, raise or make everything I sell. ☐ Some items are resold (list them): ____________
3. Permits and insurance (attach copies)
- Cottage food registration or license (if required in your state)
- Health department / temporary food permit (hot food, samples)
- Sales tax or seller's permit number: ____________
- Liability insurance, naming [market] as additional insured
- Other (scales, nursery, egg or dairy license): ____________
4. Booth
Booth size: ☐ 10x10 ☐ 10x20 ☐ Other ______ Electricity: ☐ Yes ☐ No Vehicle in booth: ☐ Yes ☐ No
Dates: ☐ Full season ☐ Specific dates: ______________________
5. Agreement
I have read and agree to follow the [market name] rules. I understand booth fees of $______ per ______ are due ______________ and are non-refundable except as stated in the rules. I am responsible for my own permits, taxes and insurance.
Office use
☐ Approved ☐ Waitlist ☐ Declined Booth #: ______ Fee paid: ☐ Docs on file: ☐
How to use it
- Replace the bracketed fields with your market's name, fees and dates.
- Attach your market rules so vendors sign what they read.
- Decide in advance how you choose between applicants: product mix, local first, grower before reseller, date applied.
- Reply to every applicant with approved, waitlist or declined, and a booth number for approved vendors.
Vendors selling homemade food need to meet their state's cottage food rules. Our state-by-state guide lists permits, sales caps and label requirements.
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Start freeCommon questions
What should a vendor application include?
Contact details, business name, a product list, whether the vendor grows or makes what they sell, food permits and licenses, proof of liability insurance, booth size and electricity needs, the dates they want, and a signed agreement to follow the market rules.
Can I use this vendor application template for a craft fair?
Yes. Skip the farm and food sections, and ask for photos or a website so you can judge the work. Many craft fairs are juried, so add a line about how you choose vendors.
Should vendors apply online or on paper?
Online applications are easier to sort, compare and reply to, and vendors can apply from their phones. Paper still helps for vendors who are not online. Many markets offer both.
Do vendors pay an application fee?
Some markets charge a small non-refundable application fee and the booth fee after approval. Others charge nothing to apply. Say clearly on the form what is due and when.
More guides
- How to start a farmers marketTen steps from a site and a day of the week to opening morning.
- How much to charge vendorsBooth fee models and a calculator that works out your break-even fee.
- Market rules templateFree printable rules and regulations for vendors. Edit and hand out.
- Craft fair vendor checklistEverything to pack for a craft fair or market, as a printable checklist.
- How much a vendor booth costsReal booth fees at farmers markets, craft fairs, state fairs and comic cons, plus booth sizes.
- Craft fair and vendor insurance costWhat vendor liability insurance costs per year and per event, and what shows ask for.
- Vendor break-even calculatorBooth fee, insurance and gas against your margin: how much you need to sell to come out ahead.
- Are craft shows worth it?How to judge a show before you pay the booth fee, and what to track after.
- Cottage food laws by statePermits, sales caps and label rules for selling homemade food in all 50 states and DC.
- Can I sell it?Permit answers for baked goods, lemonade, coffee, dog treats, crafts and more.
- Food truck permits by stateWho issues them, what they cost and how long they take.
- Find a farmers market7,000+ markets by state and city.
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